School Budgeting Software

Designed for your Unique Needs

School Budgeting Software

No matter the size of the district or budget, there’s no need for public and private schools to rely on inefficient and error-prone spreadsheets. Questica budget uses real-time data and efficient workflows to improve accuracy and collaboration, allowing school administrators to concentrate on what matters most – providing the best education possible to their students.

Questica’s multi-user school budgeting software simplifies the assembly, tracking, analyzing and reporting of Operating, Salary & Capital budgets. Available in the cloud or on your servers, Questica Budget will integrate seamlessly with your Financial and HR systems. Easily perform fund gap analysis, FTE, monthly revenue and expenses, and budget vs actual reports.

Operating Budget

The Questica Budget Operating module allows those in charge of the operating budget to manage the budget at a monthly, quarterly or annual basis. Users are able to break down their budgets by line item, identify expenses and funding sources, enter comments for each line item, and attach documents and notes. Users can also forecast for multiple future months, quarters or years. Past years budget and actuals are also easy to see making for straightforward comparisons.

Capital Budget

The Questica Budget Capital module is our Capital Improvement Planning, forecasting and capital budgeting solution. The Web-based platform works for any sized school, allowing it to plan for multiple future scenarios and create multi-year budgets. It also gives schools the ability to separate department budgets, providing each division the exact tools they need to plan and meet their financial goals.

Salary / Position Planning

The Questica Salary module supports the ability to accurately model and forecast all costs associated with positions and employees. Each Position is associated with a default GL Account and is then assigned a pay grade, step, contract, pay scales and benefits (start and end dates can be associated to each). Union affiliations, job titles, and job numbers can also be entered for each employee and each employee can be allocated to a position or multiple positions in different departments or funds. Position costs can be generated for an unlimited number of years and can be broken down on an hourly, monthly or yearly basis. Each positions cost can be associated to any one (or multiple) schools or costing centers.

The Staff Planning module allows  schools to link budgets to staff schedules and more accurately account for the non-productive time like vacation and sick days that must be covered by supply or substitute teachers.


The Questica Performance module allows schools to establish, track and manage their overall corporate objectives. This tool includes the ability to establish measures, define performance targets or objectives and track and report performance towards meeting these objectives. With data feeding from multiple sources including Questica Budget, the Questica Statistical Ledger and other external data sources, Questica Performance allows schools to consolidate and manage all performance related information and metrics in a single solution.

Looking to track cost per student, establish a cost/student target that you would ultimately like to achieve and monitor performance over time towards achieving the target? You need Questica Performance!

Benefits of Questica’s K-12 school budgeting solutions include:

  • FTE and enrollment reporting
  • Funding gap and revenue analysis
  • Funding formulas support
  • Actual costs versus budget tracking
  • Unlimited versioning
  • Performance management
  • Position and benefit budgeting
  • Statistical ledger
  • Multi-user, real-time access
  • Workflows and approvals
  • Configurable reports
  • Flexible installation: On-premise or in the cloud
  • Dashboards
  • System audits

Questica’s school budgeting software focuses on K-12, equipping educational institutions across North America with an all-encompassing, streamlined budgeting solution. Questica integrates with more than 25 different ERP systems, and is implemented in more than 200+ public sector organizations, with annual budgets ranging from $20 million to more than $4 billion.

To learn more, request a demonstration of Questica’s products today.

Related Resources

K-12 Budgeting

Brochures and Technical Specs
K-12 Education

K-12 Budgeting

Features and Benefits of Questica Budget for K-12 Education

Wetaskiwin School District

Case Studies
K-12 Education

Wetaskiwin School District

Population: 3,000
Budget: 54,000,000
State/Prov: AB

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