Graduate to Questica Budget. Our higher education budgeting software helps keep all your college or university’s finances in one place. Questica Budget allows for unlimited what-if funding scenarios and integrates with your financial and student information systems. Our unique operating, personnel and capital multi-user budgeting system ditches time-consuming spreadsheets and keeps your financial data consistent.
Top of the class budgeting is accurate and collaborative.
Advanced Calculation Engine
Financial Statements module
OpenBook Project Explorer for capital budgets
Questica Budget Book powered by CaseWare
Operating and capital budgets
Position, salary and benefit planning
Performance management
Multi-year budgeting
Workflows and approvals
Reporting and auditing, including FTE and enrollment
What-if scenarios and decision packages
Change control management
Departmental transfers/allocations (chargebacks)
Statistical ledger
Staff planning/scheduling
Advanced Calculation Engine (ACE) enables colleges and universities to create complex modelling for revenue, projections, and activity-based costing.
Annual summary grid provides budget roll-up with historical context and year-to-date actuals.
You can allocate positions by either FTE, percentage, quantity or hours. Each costing center can belong to a department or fund.
Advanced search allows users the ability to view, update, and manipulate large volumes of budget data quickly.
Spend your time analyzing data rather than compiling it. Easily assemble actionable data from anywhere in the system for analysis in our Report Center. Then view your data in a dashboard, Smart Report or export it to a Print Report or Excel.
Questica Budget is a comprehensive, streamlined budgeting software product with easy-to-use web-based interface for budget entry and development, forecasting and analysis, workflow, and amendment tracking. Plus, it includes fully integrated performance measures and reporting.
All in One Place
With one database housing all the budgets from various departments, changes are easier to make – the impact can be seen immediately. With automatic notifications, you’ll always know what’s happening with your budget. That means you can plan, even with changes – and keep track of everything that’s going on automatically.
Operating Module
Allows you and your faculties and departments to have visibility into the financials, along with the ability to control their own operating budgets. The easy-to-use program ensures the budgeting cycle runs smoothing and securely for everyone involved in the process.
With one database housing all the budgets from various departments, changes are easier to make – the impact can be seen immediately. With automatic notifications, you’ll always know what’s happening with your budget. That means you can plan, even with changes – and keep track of everything that’s going on automatically.
Capital Module
Create multi-year capital budgets that identify expenditures and funding sources, plus you have the capability to adjust along the way. Provides end-to-end Capital Improvement Planning (CIP), budgeting forecasting and reserve analysis. Construct your capital projects on an annual, quarterly or monthly basis.
OpenBook Project Explorer for Capital Budgets
The Capital Budget module within Questica Budget, now seamlessly connects to OpenBook, our web-based transparency solution bringing the ability for colleges and universities to display capital projects on an interactive map.
The OpenBook Project Explorer allows colleges and universities to display on a map every infrastructure project, including the budget, actual spend, funding sources, and accompanying documentation, images, video, etc. Higher Education institutions can also link related activities to showcase the depth and scope of capital projects that are happening in their communities.
Personnel Planning and Budgeting Module
Accurately models and forecasts all costs associated with positions and employees. Allows you to develop budgets with new positions and all the connected financial impacts including wages, benefits, labor costs, union and contract expenses, and more. Budget at the employee level, job code level, or any level you choose. Allocate your positions to any number of departments or budgets.
Performance Management Module
Set the standards for your organization with a system of programs, measures and scorecards. Go beyond the financials and track an unlimited number of budget and non-budget key performance indicators (KPIs) with Questica Performance.
New - Advanced Calculation Engine
Questica Budget now includes an Advanced Calculation Engine (ACE) that enables colleges and universities to create complex modelling for revenue, projections, and activity-based costing. Users can create formulas ranging from a single formula in a cell up to large scale mathematical models to do things such as forecasting expenses and revenue from drivers and historical data. For example, an institution could forecast revenue based on student enrollment for each program and course.
Financial Statements Module
This system-wide module for Questica Budget allows users to configure and generate all three major financial statements, including Income Statements, Balance Sheets, and Cash Flow Statements.
Each of these statements include both a current statement and the ability to look forward using your projections. Plus, it includes 11 new out-of-the-box reports. With a new set of accounts for assets, liabilities and equities, this new module helps give a complete picture of your current financials and the road ahead.
Analytics
With Questica Budget you can spend your time analyzing data rather than compiling it. Easily assemble actionable data from anywhere in the system for analysis. Then view your data in a dashboard on screen or export it to a report or Excel.
Better yet, share it with your colleagues to improve discussions about programs, funding changes, staffing and more.
Quick searches
Intuitive data queries
Scorecards
Combine budget performance metrices to create new KPIs and ratios
100+ out-of-the-box standard reports
Ad hoc reporting
Dashboard
Integrated into Questica Budget, our dashboard shows all your critical data and other relevant information together in a visually rick and interactive interface. Completely configurable, your dashboard can be set-up for individual users and/or departments.
Uncover new insights, find trends and make fresh discoveries.
Easy-to-use drag and drop interface
Drill-down and Drill-through capabilities
Contextual dashboards provide cost center and project specific details
Text, web page, count and scorecard widgets
Rich interactive configurable charts
Ability to embed
Full security on menu and data access by user
Our Approach
We take incredible pride in delivering an exceptional customer experience for each of our customers. Our goal is to get your college or university up and running with little to no disruptions. Throughout the process, we listen, adapt and always uncover ways our tools and technologies can improve your school’s outcomes and enhance our future offerings.
Flexible Deployment
We believe in customer flexibility when it comes to purchasing. Questica Budget is deployable on your servers or in the cloud. Plus, no mass upgrades. We don’t force you to upgrade until your school is ready. We’ll work with you to find the best model for your college or university.
Financial Systems Integration
Financials don’t wait for implementation and neither should you. This not only includes pulling data from your general ledger, payroll/human resources and student information systems but also passing budget data back. We’ve developed our own integration tool “QIS” to facilitate and streamline the data integration process.
Our software has been integrated with over 35 different ERP systems, including:
ADP
Bellamy
Cayenta
Ellucian Banner
Ellucian Colleague
Dynamics GP
Dynamics NAV
Epicor
Infor CloudSuite
Infor Lawson
JD Edwards
Meditech
MuniWare
New World
Oracle Financials
PeopleSoft
Sage Intacct
SAP
Sparkrock
Tyler Eden
Tyler Munis
Vadim iCity
Workday
… and more
To ensure that users quickly reach the highest level of productivity and proficiency, a dedicated team of implementers and consultants are assigned to each school for the duration of the implementation which can typically be completed in four months or less.
Training and Resources
Questica provides full installation documentation with every release, as well as implementation assistance, technical support and online help. Plus, we have complete training for administrators and general users through Questica Help, our online learning channel.
Customer Success
Our Customer Success team serves as your advocate within Questica. Working from onset, through implementation and ongoing usage, we are focused on maximizing your value from adopting Questica Budget. Through regular business reviews and touch points, we strive to understand and address your changing organizational needs, objectives, goals and challenges ensuring you and your college or university have a bright customer experience. Plus, there’s opportunities to connect with other users via user groups and events.
Connect with one of our Higher Education Budget experts.
Our team is made up of business specialists, technology experts, and budget professionals to answer all your questions. We’d be happy show you how Questica Budget can work for your college or university with a personalized demo or sign-up for one of our free information sessions. Sign up for an upcoming webinar here.
Connect with one of our Higher Education Budget experts.
Our team is made up of business specialists, technology experts, and budget professionals to answer all your questions. We’d be happy show you how Questica Budget can work for your college or university with a personalized demo or sign-up for one of our free information sessions. Sign up for an upcoming webinar here.
“Questica Budget is making my job enjoyable and valuable this year. I can quickly find what I need from a single transaction, to trends across campus.”
Program Management Director, Higher Education Institution, Western USA
"We love using Questica Budget! We have got tons of positive feedback. It was probably the best software implementation that we have had at the College since I came here over 7 years ago. In fact, some people who have been here forever said it was the smoothest ever. The business managers and I love the software!"
Renee Oszust, Director of Budget & Fiscal Planning, Oakland Community College, MI
"Having the budget and actual details together in one spot is like a dream come true. We can add and subtract rows, show the various reports and help users break the budget procrastination barrier. Questica Budget performed perfectly.”
Program Management Director, Higher Education Institution, Western USA