Questica’s budgeting, performance, transparency and engagement software solutions can move your school to the top of the class.
K-12 Education
Budgeting efficiently is elementary.
Budget efficiently and effectively with our K-12 school budgeting software. Questica Budget is an operating, personnel and capital multi-user budgeting system that shifts work from time-consuming spreadsheets. K-12 schools look for budgeting software that integrates with their financial and student information systems. Our solution not only integrates with other systems but allows for collaborative and controlled budgeting and unlimited what-if funding scenarios.
Accurate and collaborative budgeting gets an A+
Advanced Calculation Engine
Position, salary and benefit planning
Workflows and approvals
Change control management
Staff planning/scheduling
OpenBook Project Explorer for capital budgets
Performance management
Reporting and auditing, including FTE and enrollement
Departmental transfers/allocations (chargebacks)
Financial Statements module
Operating and capital budgets
Multi-year budgeting
What-if scenarios and decision packages
Statistical ledger
Integrates with Balancing Act's budget simulation tool
Advanced Calculation Engine (ACE) enables K-12 school districts to create complex modelling for revenue, projections, and activity-based costing.
Annual summary grid provides budget roll-up with historical context and year-to-date actuals.
You can allocate positions by either FTE, percentage, quantity or hours. Each costing center can belong to a department or fund.
Advanced search allows users the ability to view, update, and manipulate large volumes of budget data quickly.
Spend your time analyzing data rather than compiling it. Easily assemble actionable data from anywhere in the system for analysis in our Report Center. Then view your data in a dashboard, Smart Report or export it to a Print Report or Excel.
Questica Budget is a comprehensive, streamlined budgeting software product with easy-to-use web-based interface for budget entry and development, forecasting and analysis, workflow, and amendment tracking. Plus, it includes fully integrated performance measures and reporting.
One place, easy-to-access
With one database housing all the budgets from various departments, changes are easier to make – the impact can be seen immediately. With automatic notifications, you’ll always know what’s happening with your budget. That means you can plan, even with changes – and keep track of everything that’s going on automatically.
Operating Module
Allows you and your school’s departments to have visibility into the financials, along with the ability to control their own operating budgets. The easy-to-use program ensures the budgeting cycle runs smoothing and securely for everyone involved in the process.
With one database housing all the budgets from various departments, changes are easier to make – the impact can be seen immediately. With automatic notifications, you’ll always know what’s happening with your budget. That means you can plan, even with changes – and keep track of everything that’s going on automatically.
Capital Module
Create multi-year capital budgets that identify expenditures and funding sources, plus you have the capability to adjust along the way. Provides end-to-end Capital Improvement Planning (CIP), budgeting forecasting and reserve analysis. Construct your capital projects on an annual, quarterly or monthly basis.
OpenBook Project Explorer for Capital Budgets
The Capital Budget module within Questica Budget, now seamlessly connects to OpenBook, our web-based transparency solution bringing the ability for K-12 schools to display capital projects on an interactive map.
The OpenBook Project Explorer allows schools and districts to display on a map every infrastructure project, including the budget, actual spend, funding sources, and accompanying documentation, images, video, etc. Schools can also link related activities to showcase the depth and scope of capital projects that are happening in their communities.
Personnel Planning and Budgeting Module
Accurately models and forecasts all costs associated with positions and employees. Allows you to develop budgets with new positions and all the connected financial impacts including wages, benefits, labor costs, union and contract expenses, and more. Budget at the employee level, job code level, or any level you choose. Allocate your positions to any number of departments or budgets.
Performance Management Module
Set the standards for your school or district with a system of programs, measures and scorecards. Go beyond the financials and track an unlimited number of budget and non-budget key performance indicators (KPIs) with Questica Performance.
NEW - Advanced Calculation Engine
Questica Budget now includes an Advanced Calculation Engine (ACE) that enables K-12 school districts to create complex modelling for revenue, projections, and activity-based costing. Users can create formulas ranging from a single formula in a cell up to large scale mathematical models to do things such as forecasting expenses and revenue from drivers and historical data. For example, a school could forecast revenue based on student enrollment and other funding criteria.
Financial Statements Module
This system-wide module for Questica Budget allows users to configure and generate all three major financial statements, including Income Statements, Balance Sheets, and Cash Flow Statements.
Each of these statements include both a current statement and the ability to look forward using your projections. Plus, it includes 11 new out-of-the-box reports. With a new set of accounts for assets, liabilities and equities, this new module helps give a complete picture of your current financials and the road ahead.
Analytics
With Questica Budget you can spend your time analyzing data rather than compiling it. Easily assemble actionable data from anywhere in the system for analysis. Then view your data in a dashboard on screen or export it to a report or Excel.
Better yet, share it with your colleagues to improve discussions about programs, funding changes, staffing and more.
Quick searches
Intuitive data queries
Scorecards
Combine budget performance metrics to create new KPIs and ratios
100+ out-of-the-box standard reports
Ad hoc reporting
Dashboard
Integrated into Questica Budget, our dashboard shows all your critical data and other relevant information together in a visually rick and interactive interface. Completely configurable, your dashboard can be set-up for individual users and/or departments.
Uncover new insights, find trends and make fresh discoveries.
Easy-to-use drag and drop interface
Drill-down and Drill-through capabilities
Contextual dashboards provide cost center and project specific details
Text, web page, count and scorecard widgets
Rich interactive configurable charts
Ability to embed
Full security on menu and data access by user
Our Approach
We take incredible pride in delivering an exceptional customer experience for each of our customers. Our goal is to get your school up and running with little to no disruptions. Throughout the process, we listen, adapt and always uncover ways our tools and technologies can improve your school’s outcomes and enhance our future offerings.
We believe in customer flexibility when it comes to purchasing. Questica Budget is deployable on your servers or in the cloud. Plus, no mass upgrades. We don’t force you to upgrade until your school is ready. We’ll work with you to find the best model for your school or district.
Flexible Deployment
We believe in customer flexibility when it comes to purchasing. Questica Budget is deployable on your servers or in the cloud. Plus, no mass upgrades. We don’t force you to upgrade until your organization is ready. We’ll work with you to find the best model for your organization.
NEW - Balancing Act Integration
Questica Budget and OpenBook seamlessly integrate with Balancing Act’s budget simulation tool. Balancing Act is the leader in public sector participatory budget simulations and taxpayer receipt software.
Financial Systems Integration
Financials don’t wait for implementation and neither should you. This not only includes pulling data from your general ledger, payroll/human resources and student information systems but also passing budget data back. We’ve developed our own integration tool “QIS” to facilitate and streamline the data integration process.
Our software has been integrated with over 35+ different ERP systems, including:
ADP
Bellamy
Cayenta
Ellucian Banner
Ellucian Colleague
Dynamics GP
Dynamics NAV
Epicor
Infor CloudSuite
Infor Lawson
JD Edwards
Meditech
MuniWare
New World
Oracle Financials
PeopleSoft
Sage Intacct
SAP
Sparkrock
Tyler Eden
Tyler Munis
Vadim iCity
Workday
… and more
To ensure that users quickly reach the highest level of productivity and proficiency, a dedicated team of implementers and consultants are assigned to each school for the duration of the implementation which can typically be completed in four months or less.
Training and Resources
Questica provides full installation documentation with every release, as well as implementation assistance, technical support and online help. Plus, we have complete training for administrators and general users through Questica Help, our online learning channel.
Customer Success
Our Customer Success team serves as your advocate within Questica. Working from onset, through implementation and ongoing usage, we are focused on maximizing your value from adopting Questica Budget. Through regular business reviews and touch points, we strive to understand and address your changing organizational needs, objectives, goals and challenges ensuring you and your school have a bright customer experience. Plus, there’s opportunities to connect with other users via user groups and events.
Connect with one of our K-12 School Budgeting experts.
Our team of technology experts, budget professionals, and business specialists is ready to talk with your K-12 school about our budgeting software. We can show you how Questica Budget can work for your school with a personalized demo or sign-up for one of our free information sessions. Sign up for an upcoming webinar here.
Connect with one of our K-12 School Budgeting experts.
Our team of technology experts, budget professionals, and business specialists is ready to talk with your K-12 school about our budgeting software. We can show you how Questica Budget can work for your school with a personalized demo or sign-up for one of our free information sessions. Sign up for an upcoming webinar here.
800+
customers across North America
$90B+
in annual public sector budgets managed
40+
different financial systems integrations
50
states, 12 provinces/territories
"Questica has been a true blessing to our old excel spreadsheet budgeting practices. They were also understanding and had tremendous patience with us when our Questica onboarding process was delayed because of State funding changes. Highly recommend the team that worked with us! Just awesome!"
Rosie Shipman, Director of Budgeting, Fort Wayne Community Schools, IN
“Before Questica Budget our budgeting process extensively utilized spreadsheets, which required versions of files to be emailed back and forth. It was time consuming and prone to human error. Questica Budget reduces the possibility of error, streamlines the budget consolidation process, saving a significant amount of time, and provides real-time access to budget information.”
Sherri Senger, Associate Superintendent Business, Wetaskiwin Regional Public Schools, AB
“The customer service of PowerPlan [now part of Questica] is excellent! All of the personnel and consultants we worked with were very accommodating to our district’s complex needs and specifications. They truly took the time to understand our organization’s methodology and processes to ensure they are applied accordingly so that we accomplish our budget goals on time.”
Rosalind Medina, CPA, Director of Budget, Tacoma Public Schools, WA